Job Description
The Order Management & Purchasing Specialist processes sales and purchase orders, manages order entry, and ensures timely delivery using SAP or other ERP systems. Responsibilities include supplier selection, price negotiation within authorized frameworks, and compliance with quality standards. The role involves resolving order-related issues, organizing transport and documentation, and collaborating with cross-functional teams to optimize commercial outcomes. Strong organizational and communication skills are essential.
KEY ACCOUNTABILITIES
- Independently process incoming sales orders, execute order entry, and manage commercial order handling through to delivery.
- Process and manage sales, customer, and purchase orders in SAP or other ERP systems.
- Monitor deadlines, coordinate order fulfillment, and ensure on-time delivery for purchases and sales deliverables
- Handle complaints and coordinate with relevant departments to resolve sales order or purchasing issues.
- Select suppliers and purchase goods/services within established budgets and authorization, following business processes, policies, and purchasing conditions.
- Ensure chosen suppliers comply with business rules regarding quality and integrity (suppliers code of conduct).
- Negotiate and agree on prices with suppliers within set authorization frameworks, respecting purchasing conditions.
- Monitor purchases under deviating or jointly agreed purchasing conditions, consulting with manager or strategic buyer as needed.
- Organize transport for goods, including import/export documentation where applicable.
- Obtain necessary quality and/or safety certificates where applicable.
- Organize regular supplier audits in the context of supplier quality, under QHSE Manager supervision.
- Maintain sufficient communication between manager, employees, suppliers, and parent company.
- Collaborate with Controlling for order-related planning, revenue recognition, and receivables management.
- Support cross-functional collaboration with Sales, Operations, Technical Order Processing, and other departments to optimize orders for commercial outcomes (revenue, profit, inventory).
QUALIFICATIONS & SKILLS
- Proven experience in order management or purchasing roles.
- Proven experience in SAP or similar ERP systems.
- Strong analytical and problem-solving skills.
- Attention to detail and ability to manage multiple priorities.
- Fluent in Spanish and English.
Type of Contract
Permanent
